Descriptive file names are an important part of organizing, sharing, and keeping track of data files. Develop a naming convention based on elements that are important to the project.

File naming best practices:

Digitization can be costly, take time, and can mean extensive handling of original materials, which may be fragile. For these reasons the goal of any digitization project should be to create high-quality master images, audio, or video files from which many derivative images can be created for access and other uses. Quality control (QC) is an important part of any digitization project. QC includes procedures and techniques to verify the quality, accuracy, and consistency of digital files.

Embedded metadata can travel with a digital object during its life cycle and often exists in synergy with metadata in an organization's databases or other information technology systems. Embedded metadata enables people in and outside an organization to work more efficiently, provides valuable data to the systems that preserve digital content, and can assist in disaster recovery.